{
  "tool_name": "Microsoft Copilot New Features (Wave 3)",
  "slug": "microsoft-copilot-new-features",
  "created": "2026-04-16",
  "completed": "2026-04-16",
  "trigger_source": "Proactive market scan, Microsoft partner channel, news, and internal interest",
  "urgency": "High — DEWA AI Adoption team prioritises being first to announce new AI features",
  "current_stage": 9,
  "overall_status": "completed",
  "schema_version": "9-stage-v1",
  "migrated_from": "5-stage-v0 (2026-04-16)",
  "stages": {
    "1_feature_evaluation": {
      "owner": "ai-acceleration",
      "status": "complete",
      "decision": "meets_criteria",
      "artifact": "01-assessment.md",
      "completed_date": "2026-04-16",
      "note": "Legacy artifact: old 01-assessment.md served as the feature evaluation brief."
    },
    "2_isrp_submission": {
      "owner": "ai-acceleration",
      "status": "bypassed_legacy",
      "artifact": null,
      "completed_date": null,
      "note": "Not formally executed under the old 5-stage process."
    },
    "3_security_review": {
      "owner": "it-security",
      "status": "bypassed_legacy",
      "decision": null,
      "artifact": null,
      "completed_date": null,
      "note": "Not formally executed. Assessment flagged data-residency / sub-processor topics; no formal Security Review artifact was produced."
    },
    "4_test_enablement": {
      "owner": "product-owner",
      "status": "bypassed_legacy",
      "artifact": null,
      "completed_date": null
    },
    "5_feature_testing": {
      "owner": "ai-acceleration",
      "status": "bypassed_legacy",
      "decision": null,
      "artifact": null,
      "completed_date": null,
      "troubleshooting_rounds": 0
    },
    "6_enterprise_enablement": {
      "owner": "product-owner",
      "status": "bypassed_legacy",
      "artifact": null,
      "completed_date": null,
      "note": "DEWA already has 9,250 licenses active; Wave 3 features are rolled out by Microsoft to existing licensees at no additional cost."
    },
    "7_adoption_plan": {
      "owner": "ai-acceleration",
      "status": "complete",
      "artifact": "02-announcement.md",
      "completed_date": "2026-04-16",
      "note": "Legacy artifact: old leadership-announcement email contains the rollout scope and KPI intent."
    },
    "8_training_comms": {
      "owner": "ai-adoption-office",
      "status": "complete",
      "sub_stages": {
        "training_materials": "complete",
        "internal_comms": "complete",
        "enablement_sessions": "complete"
      },
      "artifacts": ["03a-champions-briefing.md", "03b-training-outline.md", "04-rollout-pack.md"],
      "completed_date": "2026-04-16"
    },
    "9_kpi_tracking": {
      "owner": "aicc",
      "status": "complete",
      "decision": "partially_met",
      "artifact": "05-adoption-framework.md",
      "completed_date": "2026-04-16",
      "loop_rounds": 0,
      "note": "Legacy: artifact is the pre-launch tracking framework, not a retrospective report. Real KPI outcome to be recorded when the rollout actually runs."
    }
  },
  "decisions": [
    { "stage": 1, "decision": "meets_criteria", "reason": "Wave 3 features included in existing licenses at zero cost; strong strategic fit.", "date": "2026-04-16" },
    { "stage": 7, "decision": "moderate_rollout", "reason": "Leadership announcement then Champions briefing then all-staff.", "date": "2026-04-16" },
    { "stage": 9, "decision": "partially_met", "reason": "Pre-launch framework only; real KPIs to be collected post-rollout.", "date": "2026-04-16" }
  ],
  "backlog_reason": null,
  "notes": [
    "Migrated 2026-04-16 from 5-stage lifecycle to 9-stage AI Tool Rollout process.",
    "Legacy artifacts preserved under original filenames (01-assessment.md, 02-announcement.md, 03a/b, 04, 05).",
    "Formal Security Review (Stage 3) and Testing (Stage 5) were not executed — marked bypassed_legacy.",
    "DEWA has 9,250 M365 Copilot licenses on E5. ChatGPT Enterprise NOT active."
  ]
}